89 posts tagged with "confluence"

The scenario every documentation team hits: you're writing a policy doc or technical spec in Confluence, and it needs numbered sections — 1. Introduction, 1.1 Overview, 1.2 Getting Started, 2. Configuration. So you type the numbers manually into each heading. Then product changes the structure: a section moves up, a new one gets inserted in the middle, and now every number below the change is wrong. You spend twenty minutes renumbering by hand, miss one, and the doc ships with 1.2 followed by 1.4.

Confluence has no native heading-numbering feature. Headings are just styled text — there's no automatic 1.1 / 1.2 scheme. Modern Numbered Headings for Confluence fixes this by generating numbered headings automatically from your H1-H6 structure, with a live preview and five numbering styles. When you reorder sections, the numbers update. This guide walks through setting it up.

The scenario every engineering team hits: you're documenting an API in Confluence, and the page needs to show a JSON response, an XML config, a YAML deployment manifest, and a SQL query — all on the same page. You paste each one into Confluence's built-in code block macro, publish, and the result is a wall of monochrome text. No syntax colors. No line numbers that work. JSON braces, XML tags, and YAML indentation all blur together. The reader has to copy-paste your snippet into VS Code just to understand it.

The root problem is that Confluence's native code block uses a basic highlighter that wasn't built for the structured data formats modern teams actually work with. JSON, XML, YAML, and SQL each have specific visual conventions — matched braces, nested tags, indentation scopes — that a generic highlighter doesn't handle well.

Modern Code Blocks for Confluence solves this by bringing the Monaco Editor — the same engine that powers VS Code — into Confluence. It accurately highlights 85+ languages including JSON, XML, YAML, SQL, GraphQL, Terraform, Dockerfile, and every mainstream programming language. This guide walks through embedding formatted code and data formats in your Confluence pages.

Most Confluence users never see it, but every page is stored as an XML document in Confluence's storage format — a specific XHTML dialect with custom tags for macros, layouts, and embeddings. The visual editor hides this. But sometimes the only way to fix a problem is to edit that XML directly: a macro is corrupted and won't render, a copy-paste introduced broken formatting, or you need to find-and-replace a URL across a long page that the visual editor can't reach.

Confluence exposes the storage format through its REST API, but there's no built-in visual editor for it. Raw Storage Source Editor for Confluence adds one — a Monaco-powered editor that opens the raw storage XML of any page, with format, find-and-replace, and (in the Pro edition) a diff view. This guide covers when and how to use it safely.

Every architecture review ends the same way: the team sketches a system on a whiteboard, someone takes a blurry phone photo, and the diagram is never seen again. The next sprint a new engineer joins, asks how the system fits together, and the whiteboard gets redrawn from memory — different every time.

The fix is to capture the architecture sketch on the ticket it describes, editable by anyone on the team, versioned with the issue. That's what Excalidraw Diagrams plus Whiteboards for Jira does: it adds a full drawing canvas to every Jira issue, with 229 bundled shape libraries and freehand drawing. The same experience is available in Confluence via Excalidraw plus Whiteboards for Confluence. This guide walks through running an architecture session that produces a saved, shareable diagram.

The scenario every technical team hits: your engineering docs live in Markdown — READMEs, API references, design docs — and they contain diagrams (Mermaid), equations (LaTeX), and code samples. You paste that Markdown into Confluence, and it falls apart. The Mermaid code blocks render as plain text. The LaTeX equations show as raw $...$ syntax. The code blocks lose their syntax highlighting. Confluence's native editor is WYSIWYG, not Markdown, and the import tools treat Markdown as a one-time conversion rather than something you edit live.

Enhanced Markdown for Confluence solves this with a Markdown editor that renders everything inline — Mermaid diagrams, KaTeX and LaTeX math, syntax-highlighted code, and GitHub-flavored tables — with a live split preview. It runs on the Quikdown engine, so all rendering libraries are bundled locally (no external CDN dependencies, which matters for "Runs on Atlassian" compliance). This guide walks through writing Markdown in Confluence with diagrams, math, and code all rendering live.

FAQ pages are one of the most visited sections of any documentation site. In Confluence, they serve a specific purpose: giving your team or customers quick answers to the questions they ask most often, without making them read through pages of documentation. A well-structured FAQ page reduces repetitive questions in Slack channels, shortens onboarding time for new team members, and deflects support tickets before they are created.

But Confluence does not have a built-in FAQ feature. Teams typically resort to manual workarounds — tables, toggle macros, or expand sections — that look cluttered and are hard to maintain. This guide shows you three methods to create professional FAQ pages in Confluence, from a quick manual setup to a fully featured FAQ macro.

Announcement banners are the most visible communication channel in Atlassian products. They sit at the top of every page, impossible to miss. When you need to notify your entire organization about a maintenance window, a security alert, a policy change, or an upcoming event, banners guarantee visibility in a way that emails and Slack messages cannot.

Both Confluence and Jira support announcement banners, but their native implementations are limited. This guide covers how to set up banners in both platforms using built-in features and marketplace apps, with practical tips for getting the most out of them.

Developer teams use Confluence differently than marketing or HR. You document APIs, share architecture diagrams, write runbooks, and collaborate on code reviews. The default Confluence editor works, but it wasn't built for technical documentation.

This guide covers the best Confluence apps for developers in 2026, organized by use case. We built several of these apps at NGPILOT, so we'll be transparent about where our apps fit and where competitors offer better solutions.

Confluence uses a system font stack that looks different on every operating system. You can't change the default font globally, and Confluence offers no built-in way to use custom fonts on individual pages. This guide shows what font Confluence uses and how to add custom fonts.

Need diagram tools for Confluence without paying for a large team? NGPILOT's three diagramming apps — Mermaid Plus, Excalidraw Plus, and Graphviz Charts — are all free for up to 10 users. This guide compares them so you can pick the right free diagram plugin for your Confluence.