89 posts tagged with "confluence"

Mind maps are one of the most effective ways to capture ideas, organize thoughts, and brainstorm with a team. Unlike linear notes or bullet lists, mind maps radiate outward from a central topic, making it easy to see relationships between concepts at a glance. If your team already uses Confluence for documentation, meeting notes, and project planning, adding mind maps directly to your Confluence pages keeps brainstorming sessions alongside the rest of your team's knowledge.

In this tutorial, you will learn how to create mind maps in Confluence using Mermaid syntax and the Mermaid Plus for Confluence app. Every example is copy-paste ready, so you can drop it straight into a Confluence page and start organizing your ideas immediately.

Pie charts are one of the simplest and most effective ways to communicate proportional data. Whether you are reporting survey results, breaking down a project budget, or showing how your team allocates time across activities, a pie chart turns a list of numbers into a visual that anyone can read in seconds. Confluence is where your team already stores reports, retrospectives, and planning documents, so embedding pie charts directly on those pages keeps your data alongside the context that explains it.

With Mermaid Plus for Confluence, you can create pie charts and other data visualizations using plain text syntax. No image exports, no spreadsheet screenshots, no broken attachments. You write the code once, and the chart renders directly on the Confluence page, updating whenever you edit the underlying data.

Sequence diagrams are one of the most practical tools in a software team's documentation toolkit. They show how objects, services, or actors interact over time, making them ideal for documenting API flows, authentication processes, microservice choreography, and error-handling logic. If your team uses Confluence for documentation, embedding sequence diagrams directly on your pages keeps architecture docs alongside everything else your team needs.

In this tutorial, you will learn how to create sequence diagrams in Confluence using Mermaid syntax. Every example is copy-paste ready, so you can drop it straight into a Confluence page and see the result immediately.

State diagrams (also called state machine diagrams) model how a system transitions between discrete states in response to events. They are essential for documenting order lifecycles, user authentication flows, CI/CD pipelines, IoT device behavior, and any system where the current state determines what happens next. If your team uses Confluence for technical documentation, embedding state diagrams directly on your pages keeps your design decisions alongside runbooks, architecture decision records, and sprint planning notes.

In this tutorial, you will learn how to create state diagrams in Confluence using the Mermaid stateDiagram-v2 syntax. Every example is copy-paste ready, so you can drop it straight into a Confluence page and see the rendered result immediately.

Wireframes are the backbone of every user interface design process. They let product managers, designers, and engineers align on layout, content hierarchy, and interaction flow before writing a single line of code. With Excalidraw Plus for Confluence, you can create wireframes and UI mockups directly inside your Confluence pages, keeping design artifacts next to requirements, user stories, and technical specs.

Migrating Confluence content is something most teams eventually face. Whether you are moving from Confluence Server to Cloud, reorganizing spaces after a company merger, or splitting a monolithic workspace into focused team spaces, the process can feel overwhelming. Pages link to each other, attachments sit deep in page trees, permissions are inherited from parent spaces, and macros pull data from external sources.

This guide walks through the entire Confluence content migration process from start to finish. You will learn how to plan your migration, choose the right tools for your scenario, export and import content without losing data, and validate the result. We cover both Atlassian's built-in export features and the Modern Importer Exporter for Confluence app for format-based migrations.

If you have ever written a long Confluence page — a technical specification, an SOP, a project charter, or an onboarding guide — you know the problem. You add headings, rearrange sections, insert a new subsection, and suddenly every manual number is wrong. "Section 3.2" becomes "Section 4.2" because you added a new section above it, and you spend the next twenty minutes renumbering everything by hand.

Numbered headings solve this. When your heading numbers are generated automatically, you can add, remove, and reorder sections freely without ever touching a number again. The numbering updates itself.

This tutorial walks through how to set up automatic numbered headings in Confluence using Modern Numbered Headings for Confluence, an NGPILOT app that installs in seconds and works immediately — no configuration wizards, no macro nesting, no custom CSS.

QR codes bridge the gap between physical and digital information. A printed QR code on a poster, equipment label, or business card lets someone open a web page, join a WiFi network, or save a contact without typing a single character. For teams using Confluence as their knowledge base, adding QR codes to pages turns static documents into interactive touchpoints.

The challenge is that Confluence does not include built-in QR code generation. You either use a third-party QR generator website, download the image, and upload it manually — or you install a marketplace app that generates QR codes directly inside Confluence pages. The second option is faster, keeps your QR codes up to date when page URLs change, and avoids juggling image files.

QRCode for Confluence by NGPILOT is a lightweight app that embeds QR codes directly into Confluence pages using a simple slash command. It supports URLs, plain text, email addresses, phone numbers, and any other string. You can customize the size, and the QR code renders inline on your page.

This guide covers everything you need to know: how to install and use the app, what content types you can encode, creative ways teams use QR codes in Confluence, and best practices for making sure your QR codes actually get scanned.

Looking for the best diagram tool for Confluence? Confluence has no built-in diagramming, so every team adds a Marketplace app — but the right choice depends entirely on what you draw and how you prefer to work. This guide compares the three strongest options — Mermaid Plus for Confluence, Excalidraw plus Whiteboards for Confluence, and Graphviz Charts for Confluence — so you can pick the diagram tool that fits your team instead of guessing.

Flowcharts are one of the most common diagrams teams add to Confluence pages — for process documentation, onboarding, decision trees, and troubleshooting guides. This article shows three ways to create them using NGPILOT apps.